Responsibilities
Recruitment
- Proactively manage the recruitment process from start to finish.
- Collaborate with hiring managers to understand recruitment needs, offering guidance and support.
- Prepare and evaluate job descriptions.
- Ensure appropriate approvals for hiring are in place.
- Coordinate with recruitment agencies.
- Posting vacancy ads.
- Schedule and organize interviews.
- Actively participate in the interview process, offering professional judgment.
- Collect timely feedback from interviewers.
- Issue contracts of employment and complete other new starter documentation as necessary.
- Complete timely background checks in line with CCLA’s HR policies
- Support with the annual review of the preferred supplier list (PSL).
- Support the inducting of new joiners.
HRIS
- Become a superuser of CCLA's HRIS system.
- Maintain the HRIS system and employee records ensuring they are up to date at all times.
- Generate reports within the system for reporting purposes and create new workflows to meet business needs.
- Provide training and support to the HR team and other employees on HRIS.
Processes and procedures
- Maintain the HR processes and procedures, ensuring alignment with wider company policies and regulatory requirements.
- Identify areas for improvement in existing HR processes and propose ideas.
Senior Managers & Certificate Regime (SMCR)
- Work closely with the HR team to support the co-ordination of various regulatory activities in relation to SMCR.
- Ensure SMCR is considered for all recruitment activities, working closely with Risk & Compliance.
- Continuous monitoring of changes to ensure ongoing compliance with SMCR requirements.
Advice and guidance
- Work with the HR team to respond to queries received in the HR inbox, providing timely and practical advice to managers and employees in relation to policies and procedures.
- Use own initiative and judgement to answer basic queries and make suggestions.
- Assist the HR team with employee relation matters as needed.
Other responsibilities
- Promoting equality, health, and safety within the company.
- Support the production of regular reports, such as board reports.
- Support CCLA’s annual Performance Review and Compensation Review cycles.
- Ensure compliance with relevant employment laws, regulations, and best practice.
- Record and process confidential employee information in line with GDPR requirements.
- Participate in ad-hoc project/advisory work.
Skills and experience
- A minimum of 3 years’ experience in an HR Assistant/Associate role within Financial Services.
- Knowledge and understanding of FCA regulations.
- A good understanding of employment law.
- Proficient user of HRIS (CezanneHR would be an advantage).
- Proficient in MS Office (Teams, Excel, Word etc.)
- CIPD Level 3 qualified/working towards or willing to gain a level 5.
Personal attributes
- Ability to handle data with sensitivity and confidentiality.
- Highly organized and detail oriented, able to work towards tight deadlines.
- Able to think on their feet and offer logical advice.
- A caring attitude with the confidence to challenge.
- Strong communication and interpersonal skills.
- Good relationship management skills.
- Team player.